Privacy Policy
How we collect, use, and protect your personal information
ACM CAIS 2026 (the "Conference"), part of the ACM Conference on AI and Agentic Systems, is committed to protecting the privacy of its attendees, authors, and other individuals with whom it interacts. This Privacy Policy ("Policy") explains how we collect, use, and maintain the privacy of personal information in connection with the Conference website at https://caisconf.org (the "Website").
This Conference is sponsored by the Association for Computing Machinery (ACM). For conference registration, paper submissions, and membership-related data, ACM's Privacy Policy applies. This Policy covers personal information collected through this Website specifically.
Last updated: February 2026
1. How We Collect and Use Your Personal Information
We only collect personal information that is relevant to the Conference's activities and seek to ensure it is accurate and up to date. Personal information collected through this Website may include your name and email address (when you voluntarily subscribe for updates via our mailing list form).
We may use your personal information to:
- If you opt in, provide conference and ACM announcements
- Respond to inquiries submitted via our contact email addresses
- Improve our Website and conference offerings
- Comply with our legal obligations
Legal Basis for Processing
We will only process your personal data where we have a legal basis for doing so. Consistent with ACM's approach, our legal basis will be one of the following:
- To fulfill our contract with you (e.g., conference registration and services)
- To pursue our legitimate interests, provided your interests and fundamental rights do not override those interests
- To comply with applicable law and legal obligations
- Where we have your consent to use your personal information in a certain way — you may withdraw your consent at any time
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason compatible with the original purpose.
2. Mailing List & Communications
Our mailing list subscription form is provided through Buttondown. When you subscribe, your email address is collected and stored by Buttondown in accordance with Buttondown's Privacy Policy. We use this information solely to send Conference-related updates.
Consistent with ACM's policy, we do not sell, rent, or exchange email addresses of our subscribers. If at any time you decide you no longer wish to receive communications, you may unsubscribe by contacting us at contact@caisconf.org.
4. Third-Party Services
From time to time, we may share personal information or direct you to third-party services where it is necessary for the operation of the Conference. Consistent with ACM's policy, we inform third parties about safeguarding personal information and require them to use it only for authorized purposes. These services include:
- Google Analytics — website usage analytics (Google Privacy Policy)
- Buttondown — mailing list subscription (Buttondown Privacy Policy)
- HotCRP — paper submission system (HotCRP Privacy Policy)
- ACM / CVENT — conference registration (CVENT Privacy Policy)
ACM does not sell, rent, or exchange email addresses of its members or customers. We follow this same practice for all Conference-related personal information.
5. International Transfer of Personal Information
This Website is hosted in the United States. If you are accessing the Website from outside the United States, your personal information may be transferred to, stored, and processed in the United States. Regardless of where your personal information is stored, we take appropriate steps to protect it from unauthorized access and against unlawful processing, accidental loss, destruction, and damage.
To the extent your personal information is subject to UK and/or EEA data protection laws, any transfer outside the UK/EEA will be conducted in accordance with our obligations under applicable data protection laws, consistent with ACM's practices as an international organization.
6. External Links
Our Website may contain links to and from third-party websites. If you follow a link to any of these websites, please note that they have their own privacy policies and we do not accept responsibility or liability for those policies. Please check their policies before submitting any personal information.
7. Security
The security of personal information is important to us. Consistent with ACM's practices, we maintain personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard, but we provide reasonable and appropriate security controls to protect personal information against foreseeable hazards.
8. Changes to This Policy
Any changes we may make to this Policy in the future will be posted on this page with an updated revision date. If changes are significant, we will re-prompt for cookie consent. It is your responsibility to ensure you are aware of the latest version of this Policy.
9. Your Rights
To the extent your data is subject to UK, EEA, or other applicable data protection laws, you have the following rights in relation to the personal information we hold about you:
- Right of access: You may request a copy of the personal information we hold about you.
- Right to rectification: You may request that we correct any inaccurate personal information.
- Right to erasure: You may request that we erase your personal information, which we will comply with unless we have a lawful reason to retain it.
- Right to restrict processing: You may request that we restrict or stop processing your personal information.
- Right to data portability: Where applicable, you may request a machine-readable copy of your personal information.
- Right to withdraw consent: Where processing is based on your consent, you may withdraw it at any time. For cookies, use the Cookie Preferences option to update your choice.
- Right to complain: You have the right to make a complaint to the relevant supervisory authority (for UK residents, the Information Commissioner's Office; for EEA residents, your local supervisory authority).
10. Retention of Personal Information
We will only retain your personal information for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements, and in any event only for as long as applicable data protection laws allow. Mailing list subscriptions will be retained until you unsubscribe or the Conference concludes its activities.
11. Contact Us
Conference Privacy Inquiries
Questions about this Policy or your personal information: